Scope Document for Document Management App

Product Brief

High Level Overview: The Document Management App is a web application designed to handle and manage various types of business documents, such as purchase orders, shipping information, and delivery notifications. The app will help administrators manage these documents efficiently, ensuring seamless interactions with partners and suppliers.

Product Information

• The app will be a responsive web application, accessible on both desktop and mobile devices.
• Key features include the ability to receive, store, search, and edit documents, as well as generate shipping and delivery notifications.
• The user interface will prioritize simplicity and efficiency, offering a clear and intuitive layout for administrators to manage documents effectively.

Users

Role	Description
Administrator	Users with full access to manage all documents, including receiving, storing, searching, editing, and generating documents.

Pages

Page Name	Description
Dashboard	Main page where administrators can view summaries of recent document activities and access management tools.
Document Management	Page for managing various business documents, including functionalities to receive, store, search, and edit orders and information.
Shipping Management	Page for generating shipping and delivery notifications, allowing administrators to manage shipping information and updates.

High-level Features

Feature	Description	User	Associated Page
Manage Documents	Receive and store business documents, with options to search and edit orders.	Administrator	Document Management
Generate Shipping Notifications	Generate shipping notifications to manage freight and delivery information.	Administrator	Shipping Management
Handle Delivery Notices	Automatically generate delivery notifications after shipping to inform the relevant parties.	Administrator	Shipping Management

Workflows

Document Processing and Shipping Notification Workflow:

1. Administrator receives a business document and stores it in the Document Management page.
2. Administrator searches and edits documents as needed.
3. When ready to ship, the administrator generates a shipping notification in the Shipping Management page.
4. A delivery notification is automatically generated after shipping to inform the corresponding party.

Other Notes

• The application should prioritize security measures to protect sensitive business data.
• Consideration for future scalability to include more types of documents as per business needs.