Scope Document for Time Tracking App

Product Brief

High Level Overview: The Time Tracking App is designed to help both managers and employees efficiently track and manage time spent on various projects. It aims to enhance productivity by providing a structured way to log hours, generate reports, and handle approvals or rejections of time entries.

Product Information

• The app will be developed as a responsive web application and a mobile application compatible with both Android and iOS platforms.
• Key features will include time tracking, project code categorization, report generation, and notification systems.
• User interface considerations include a simple and intuitive design with a color scheme of pink and cyan to align with the company's branding.

Users

Name	Description
Employee	Employees can log hours under specific project codes and submit them for approval.
Manager	Managers can view, approve, or reject time entries submitted by employees. They have access to reports and can manage project codes.

Pages

Name	Description
Login Page	Secure login page supporting 2FA with options like Microsoft Authenticator or Google.
Employee Dashboard	Dashboard for employees to select project codes, log hours, and submit for approval.
Manager Dashboard	Dashboard for managers to review, approve, or reject time entries, and access reports.
Reports Page	Page where managers can generate and view reports summarizing hours worked per project.

High-level Features

Flow	Description	User	Page
Log Hours	Employees select a project code from a dropdown and log their hours.	Employee	Employee Dashboard
Submit Hours	Employees send their logged hours for manager approval.	Employee	Employee Dashboard
Approve/Reject Hours	Managers review and either approve or reject the submitted hours.	Manager	Manager Dashboard
Generate Reports	Managers generate reports summarizing hours per project.	Manager	Reports Page

Workflows

Employee Workflow

1. Employee logs into the app using 2FA.
2. Selects the project code from a dropdown list.
3. Logs hours spent on the project.
4. Submits the time entry for manager approval.

Manager Workflow

1. Manager logs into the app using 2FA.
2. Receives a list of time entries from employees.
3. Selects an employee to review their logged time.
4. Approves or rejects the time entry.

Other Notes

• Notifications are sent weekly to remind employees to log their hours and managers to approve or reject submissions.
• Security: Employees can only see their own hours, ensuring privacy and data protection.