Scope Document for Team Collaboration and File Sharing App

Product Brief

High Level Overview: The Team Collaboration and File Sharing App is a comprehensive platform designed to enhance productivity by providing real-time collaboration tools, file sharing capabilities, and project management features. It allows teams to work together seamlessly, no matter where they are located, making it an ideal solution for remote teams and businesses with distributed workforces.

Product Information

• The app will be developed as a responsive web application, ensuring accessibility on both desktop and mobile devices.
• Key features will include real-time file sharing, project management tools, task assignments, and integrated communication channels.
• The user interface will focus on simplicity and efficiency, enabling users to navigate the platform easily and collaborate effectively.

Users

Name	Description
Team Members	Users who collaborate on projects, share files, and communicate with other team members.
Project Managers	Users who oversee projects, assign tasks, manage timelines, and ensure that the team stays on track.
Administrators	Users with administrative rights who can manage user roles, project settings, and platform configurations.

Pages

Name	Description
Dashboard	Main page where users can see an overview of all ongoing projects, assigned tasks, and recent activity.
Project Management	Page where users can create, manage, and track the progress of projects, including task assignments and deadlines.
File Sharing	Page dedicated to uploading, organizing, and sharing files with team members.
Communication Hub	Integrated chat and messaging feature that allows team members to communicate in real-time.
Admin Settings	Page for administrators to manage user roles, permissions, and overall platform settings.

High-level Features

Flow	Description	User	Page
Project Creation	Create new projects, assign tasks, and set deadlines.	Project Managers, Team Members	Project Management
File Upload and Sharing	Upload files and share them with specific team members or entire teams.	All Users	File Sharing
Real-time Collaboration	Collaborate on files and documents in real-time with other team members.	All Users	File Sharing, Communication Hub
User Management	Manage user roles, permissions, and access to different features and projects.	Administrators	Admin Settings

Workflows

Project Management Workflow:

1. Project Manager creates a new project in the Project Management page.
2. Tasks are assigned to team members with specific deadlines.
3. Team members work on their tasks, upload files, and collaborate in real-time.
4. Project Manager tracks progress and adjusts timelines as needed.

File Sharing Workflow:

1. User navigates to the File Sharing page and uploads a document.
2. User shares the document with selected team members or the entire team.
3. Team members collaborate on the document in real-time, making edits and leaving comments.
4. Finalized documents are stored and organized in the project's file repository.

Other notes

• The platform will integrate with popular third-party tools like Google Drive, Dropbox, and Slack.
• Security measures will include end-to-end encryption for all communications and file transfers.
• The app will support multiple languages to cater to global teams.