Scope Document for Inventory Management App

Product Brief

High Level Overview: The Inventory Management App is designed to help businesses of all sizes efficiently track inventory levels, manage stock orders, and forecast product needs. The app aims to streamline operations by providing real-time inventory data and automating routine tasks, ensuring that businesses can maintain optimal inventory levels and reduce the risk of stockouts or overstocking.

Product Information

• The app will be developed as a web application, ensuring accessibility from any device with an internet connection.
• Key features will include inventory tracking, order management, low-stock alerts, and detailed reporting tools.
• User interface considerations will focus on simplicity and efficiency, with a dashboard that provides an at-a-glance overview of key metrics.
• Integration capabilities with existing ERP and accounting systems to ensure seamless data flow and reduce manual data entry.

Users

Name	Description
Inventory Managers	Primary users who will track inventory levels, manage orders, and generate reports.
Warehouse Staff	Users responsible for updating stock levels and processing orders as they arrive.
Admin	Administrators with access to all features, including user management and system settings.

Pages

Name	Description
Dashboard	Main landing page providing an overview of inventory levels, recent orders, and low-stock alerts.
Inventory Management	Page where users can view, update, and manage inventory levels across different locations.
Order Management	Page for managing stock orders, including placing new orders, viewing order history, and tracking shipments.
Reports	Page providing detailed reports on inventory levels, order history, and forecasting data.
Admin Settings	Page for administrators to manage user roles, permissions, and system integrations.

High-level Features

Flow	Description	User	Page
Track Inventory	Allows users to view and update inventory levels in real-time across multiple locations.	Inventory Managers, Warehouse Staff	Inventory Management
Order Management	Facilitates placing and tracking orders with suppliers, including automatic reordering based on low stock levels.	Inventory Managers	Order Management
Generate Reports	Allows users to generate custom reports on inventory, orders, and forecasting data.	Inventory Managers, Admin	Reports
Manage Users	Enables administrators to manage user roles, permissions, and system settings.	Admin	Admin Settings

Workflows

Order Placement and Tracking:

1. Inventory Manager accesses the Order Management page to place a new stock order.
2. The system checks current inventory levels and suggests order quantities based on predefined rules.
3. Once the order is placed, the system tracks its progress and updates inventory levels upon receipt.

Inventory Tracking Workflow:

1. Warehouse Staff updates stock levels as new shipments arrive or products are sold.
2. Inventory data is updated in real-time, and any discrepancies are flagged for review.
3. Low-stock alerts are automatically generated and sent to the Inventory Manager for action.

Other notes

• The app will include robust security measures, including user authentication and data encryption, to protect sensitive inventory data.
• Future updates may include advanced analytics features to provide deeper insights into inventory trends and performance.