Scope Document for Asset Management App for SMBs

Product Brief

High Level Overview: The Asset Management App for SMBs is designed to help small and medium businesses efficiently track and manage their assets. The app will provide real-time data on asset status, usage, and location, helping businesses make informed decisions to optimize asset utilization and reduce costs.

Product Information

• The app will be developed as a cross-platform solution, available on both web browsers and mobile devices (iOS and Android).
• Key features include real-time asset tracking, maintenance scheduling, and detailed analytics and reporting.
• The user interface will be intuitive and easy to use, with customizable dashboards to suit different business needs.

Users

Name	Description
Business Owners	Owners can view asset performance, manage budgets, and make strategic decisions based on analytics.
Operations Managers	Managers can oversee day-to-day asset management, schedule maintenance, and track asset locations.
Maintenance Team	The maintenance team can view asset status, schedule repairs, and log maintenance activities.

Pages

Name	Description
Dashboard	Main overview page with key metrics and quick access to asset management tools.
Asset Tracking	Page for tracking the location and status of all assets in real-time.
Maintenance Scheduling	Interface for scheduling and managing asset maintenance tasks.
Reports & Analytics	Page for generating detailed reports and analyzing asset performance data.
User Management	Page for managing user roles and permissions within the app.

High-level Features

Flow	Description	User	Page
Real-time Asset Tracking	Track the location and status of assets in real-time, with alerts for any discrepancies.	Operations Managers	Asset Tracking
Maintenance Scheduling	Schedule regular maintenance and receive notifications for upcoming tasks.	Maintenance Team	Maintenance Scheduling
Generate Reports	Create detailed reports on asset performance, usage, and costs.	Business Owners	Reports & Analytics
User Management	Manage user roles, access levels, and permissions within the app.	Admin	User Management

Workflows

Asset Tracking Workflow:

1. User logs into the app and navigates to the Asset Tracking page.
2. User views real-time data on the location and status of all assets.
3. User sets up alerts for any discrepancies or maintenance needs.
4. User receives notifications and takes action as needed.

Other Notes

• Security features include data encryption and role-based access control to ensure that only authorized users can access sensitive information.
• The app will integrate with existing ERP and accounting systems to provide a seamless experience for users.
• Customizable dashboards and reports will allow users to tailor the app to their specific business needs.